May 20, 2019

“Selectman Foresto moved that the Board appoint Michael Lobisser to the Agricultural Committee for a term expiring on June 30, 2022. Selectman White seconded. No Discussion. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 1 (PDF)

“Selectman Foresto moved that the Board appoint Phil Giangarra to the Medway Cultural Council for a term expiring on June 30, 2022. Selectman White seconded. Discussion: Selectman Crowley made Mr. Giangarra aware of the Town Meeting article that would fund a match of a state grant, should the grant be awarded. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 2 (PDF)

“Selectman Foresto moved that the Board appoint Keith Downing to the Conservation Commission for a term expiring on June 30, 2020. Selectman White seconded. Discussion: Selectman Crowley asked if an associate member needs to be appointed by the Board and if they have voting privileges. Mr. Boynton answered no to both questions. Selectman Crowley asked if the Conservation Commission voted to approve this member. Chair Travalini confirmed. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 2 (PDF)

“Selectman Foresto moved that the Board authorize the Chair to execute the contract with Colantonio, Inc. for the new Department of Public Works facility in the amount of $13,198,714 as presented and, further, authorize the Town Administrator to approve individual change orders of up to $25,000. Selectman White seconded. Discussion: Selectman Foresto asked about the status of the interconnect agreement and if this is being handled by the electrical contractor. Mr. Boynton stated it is currently not addressed to the extent that we would want and confirmed that the electrical contractor is responsible for this project item. Mr. D’Amico reported there is a meeting with Eversource tomorrow. Selectman Crowley asked if we notified the architect regarding the decision to purchase the solar panels. Mr. Boynton stated the intent is to have as minimal additional costs as possible. Selectmen Crowley and Foresto want to ensure the paperwork for the interconnect agreement is moved forward quickly. Mr. Boynton reminded the Board of the anticipated reimbursements based on a group 8 rating, which is dependent on who else is submitting agreements. Selectman Crowley requested that Mr. D’Amico create a report listing twelve project related work items to be provided to the Board every three months detailing project time-lines to ensure the project remains on-time. Mr. Boynton stated he will update the Board on a weekly basis. Selectman Crowley requested that Mr. D’Amico ensure we have proper documentation should the project be delayed so that the Town is not put in a bad position regarding responsibility. Selectman Crowley requested the exact amount of the contingency and that the Board receive reporting on change orders in relation to this contingency amount. Mr. Boynton will report this to the Board in the same way as he did with the Parks Improvements Project. Selectman Crowley requested this information at the next Selectmen’s meeting on June 3rd. Mr. D’Amico expressed his and his staff’s thanks to Mr. Boynton and the Board for bringing this project to fruition, as this has been in the pipeline for an extended period. Mr. Boynton thanked the DPW Building Committee for its efforts as well. Mr. Giangarra asked what specific choices needed to be made, referring to Town Administrator Boynton’s remarks about cost issues. Mr. Boynton stated keeping the DPS Administrative offices at middle school was only item unable to be included due to cost noting this will be a solid working facility. Selectman Crowley noted that we have been working on this for the past 6-7 years and stated the intent from the beginning was that this would be done without having an override. We will be able to build a $16 million building without an override. He commended all involved. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 3 (PDF)

“Selectman Foresto moved that the Board approve the May 29, 2019 borrowing of $600,000 from Hometown Bank at a rate of 2.10% for the purchase of 15 Trotter Drive as presented. Selectman White seconded. Discussion: Selectman White asked why Hometown Bank was selected versus Unibank as they both were at the same rate. Finance Director Pratt stated that Hometown Bank submitted their response earlier than Unibank. Selectman Crowley asked for clarification on the Certificate of the Town Clerk that states payable to Hometown Bank and payable at Unibank. Ms. Pratt responded that Unibank is our vendor that reviews all of the Town’s borrowings. Ms. Pratt reported that this borrowing will be closed out in the fall and included in a larger long term borrowing. She looked at long term borrowings for other AAA rated communities noting that Newburyport came in at 3% and Stowe at 2.8%. Selectman Crowley ask why we are borrowing now versus waiting until the fall. Ms. Pratt reported that long term borrowing takes more time as the process is more intensive and since we already purchased the property, we needed this funding prior to June 30th. Town Administrator Boynton voiced his concerns about the total amount of the permanent borrowing planned in the fall and the need to have further discussions on this topic in the future. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 3 (PDF)

“Selectman Foresto moved that the Board accept and authorize the expenditure of the $100,000 donation from SLV Medway I, LLC for the construction and rehabilitation of school playgrounds and the High School athletic training room. Selectman White seconded. Discussion: Selectman Foresto asked when they are spending the money for this project. Mr. Boynton stated now. Selectman Crowley requested that when Ms. Johnston is promoting this project, that she make sure residents know this is being funded by the 40B developer at 39 Main Street. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 4 (PDF)

“Selectman Foresto moved that the Board establish the Municipal Facility Taskforce as discussed. Selectman White seconded. Discussion: Selectman Foresto asked who is writing the Request For Qualifications (RFQ). Mr. Boynton stated Ms. Potter is working with Jim Kane and he would like both the Board and the taskforce to review the RFQ. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 4 (PDF)

“Selectman Foresto moved that the Board appoint Dennis Crowley as the representative to the Taskforce. Selectman White seconded. Discussion: Selectman Crowley stated his willingness to accept as he will be stepping down as Chairman. Selectman White stated he is the perfect choice as he is knowledgeable in this area. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 4 (PDF)

“Selectman Crowley moved that the Board amend the previous motion to include the changes to the route for Bikes Not Bombs as discussed. Selectman White seconded. No Discussion. VOTE: 3-0-0.” (Motion: Crowley, second: White)

Read it in the official minutes, page 4 (PDF)

“Selectman Foresto moved to approve the original motion as amended. Selectman White seconded. No Discussion. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 4 (PDF)

“Selectman Foresto moved that the Board approve the one-day liquor licenses as presented subject to the Police Chief’s recommendation and proof of appropriate insurance coverage. Selectman White seconded. No Discussion. VOTE: 3-0-0.” (Motion: Foresto, second: White)

Read it in the official minutes, page 4 (PDF)