November 25, 2024

MOTION: Adjourn MOVER: Stephanie Smith SECONDER: _ Holly Garcia RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

9. ©0393-24 Order/s/ Councilor Robert J. Van Campen, as President An order requesting approval to appropriate $66,500 from General Fund Budgetary Fund Balance (Free Cash) to the Treasurer/Collector other expenses account. This appropriation is necessary to cover the e-check fees for the remainder of the year, as well as resident stickers, postage fees and lockbox services Referred to Weighs and Means Committee. MOTION: Refer MOVER: Stephanie Smith SECONDER: Stephanie Martins RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

16. C0321-24 Resolution/s/ Councilor Peter Pietrantonio That the DPW Director appear at the next meeting to update the Council on how the DPW is doing Councilor Pietrantonio said he had provided the director some basic questions in advance about parks, dog parks, winter staffing and snow operations. Director Navarra provided updates on several new and upcoming park projects, dog park plans, adjustments to winter operations management due to a staff member's medical leave, preparations of snow removal equipment and subcontractor rates. Councilors asked follow up questions about street sweeping, tree planting, curb heights, electrical boxes and landscaping related to recent roadway projects. The discussion concluded with Councilor Pietrantonio thanking the director for his time and referring the item back to sponsor. MOTION: Refer Back to Sponsor(s) MOVER: Peter Pietrantonio SECONDER: Stephanie Martins RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

17. C0326-24 Resolution/s/ Councilor Stephanie Martins That the administration and/or engineering department consider creating a list of standards or a final punch list for construction sites across the city and actually check each site prior to payment being released to make sure job sites are cleaned up and built to satisfaction Councilor Martins expressed frustration that this was the third or fourth time the item has been on the agenda without getting an adequate response from the administration, even when the engineering director was present in the audience previously. She stated the importance of the council getting answers on behalf of residents about how construction sites are supervised and cleaned up. The clerk read the full written response provided by the engineering director, which Councilor Martins felt was still not specific enough. She made a motion to keep the item on the table, postpone to the next meeting, and refer again to the engineering department for the director to provide a more detailed response in person or in writing. MOTION: Postpone MOVER: Stephanie Martins SECONDER: Holly Garcia RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

18. C0336-24 Resolution/s/ Councilor Robert J. Van Campen, Councilor Holly D. Garcia That the Administration provide the City Council with an update on its ongoing efforts to reclaim the former Everett High School for expanded school purposes, including the relocation of certain other non-educational uses within the facility, and the reuse and redevelopment of the former Pope John property Councilor Garcia said they received an email response but still hope to get more detailed answers by the December 9th meeting, as the school department needs the additional space those properties could provide. Councilor DiPierro seconded a motion to postpone the item to December 9th. MOTION: Postpone MOVER: Anthony DiPierro SECONDER: Holly Garcia RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

20. C0351-24 Resolution/s/ Councilor Robert J. Van Campen In the interest of public safety - and where it serves as a gateway into Swan Street Park - that the Department of Public Works and Engineering Department determine the feasibility of a raised intersection at Kinsman, Wall and Tappan Streets MOTION: Postpone MOVER: Anthony DiPierro SECONDER: Stephanie Smith RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

21. C0353-24 Resolution/s/ Councilor Robert J. Van Campen & the Entire Membership of the City Council In the interest of greater transparency, that the resumes and any other materials reviewed in connection with an applicant presented by the Administration for consideration and appointment by the City Council, be provided as part of the agenda item submission MOTION: Refer MOVER: Anthony DiPierro SECONDER: Stephanie Martins RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

22. C0361-24 Resolution/s/ Councilor Peter Pietrantonio That the Elections Director appear at the next meeting to give an update on any issues that may have occurred during the election, as well as anything that could be done in the future to make it run better. Councilor Pietrantonio noted they received correspondence from the director indicating she was unable to attend tonight. He made a motion to invite her to the next meeting, seconded by Councilor Rogers. MOTION: Postpone MOVER: Peter Pietrantonio SECONDER: Katy Rogers RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

23. C0369-24 Resolution/s/ Councilor Stephanie V. Smith That the CFO or Asst Auditor meet with each department to go through their chart of accounts to ensure the correct accounts are set up for each department for recurring expenses. that they provide each department with a description of services that should be be booked to each account and train the clerks on proper booking of expenditures. Councilor Smith explained the council's role in approving warrants and her extensive process as Ways and Means chair of reviewing all city expenditures. She cited examples of expenses sometimes being miscategorized by departments. The goal of her resolution is to have the CFO, budget director and finance team meet with each department to go over which expenses should be charged to which account numbers, so that the budget is more accurate and transparent. She made a motion to refer this to the CFO and budget director and request a report back on their progress at the first meeting in February. MOTION: Refer MOVER: Stephanie Smith SECONDER: Stephanie Martins RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

24. C0370-24 Resolution/s/ Councilor Stephanie V. Smith That each annual celebration event that the City holds has its own budget and is provided to the City Council as part of the budget proceedings as individual events. Each event should be inclusive of all departments. Councilor Smith explained that many different departments contribute to events, but it is difficult to get a full picture of the total spent on each one like the 4th of July celebration. To improve transparency, she suggested implementing a tagging system so expenses related to a certain event could be tracked across departments. She made a motion to refer this to the finance department to determine if this is feasible within their systems. MOTION: Refer MOVER: Stephanie Smith SECONDER: Stephanie Martins RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

25. C0371-24 Resolution/s/ Councilor Stephanie V. Smith How much was spent in FY24 in public records requests (include labor hours (if tracked), additional stipends and any outside counsel required). MOTION: Refer MOVER: Stephanie Smith SECONDER: Katy Rogers RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

26. C0374-24 Resolution/s/ Councilor Wayne A. Matewsky, & The Entire City Council That the Boston area postmaster respond to complaints of lost & stolen mail, as well as what steps are being taken to secure Everett mailboxes Councilor Matewsky asked the clerk to elaborate on his interactions with the post office. The clerk explained some productive cooperation around election mail but agreed that general mail delivery problems persist. Councilor Matewsky cited examples of residents' checks being stolen from mailboxes and fraudulently cashed. He expressed frustration with the post office's main advice being to bring mail inside for better security. Councilor Rogers asked to be added as a cosponsor, noting her mother is afraid to use their local mailbox. Councilor Matewsky moved to amend the item to state that the entire city government is dissatisfied with the post office's performance. Refer amended item 26 to clerk to send letter to postmaster. MOTION: Refer MOVER: Wayne Matewsky SECONDER: Katy Rogers RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

27. C0375-24 Resolution/s/ Councilor Stephanie V. Smith As the 2024 ARPA deadline is approaching, that the CFO provide the City with all allocated and unallocated projects and the amount allocated - including the projects that Archipelago Strategies Group has been running for the Community recipients & the student funding Councilor Smith explained the funds must be fully obligated via purchase orders by the December 2024 deadline. She is seeking an update from the CFO on which projects have been allocated, which have actually spent money, the amount paid to the Archipelago Strategies Group to administer the community recipient process, and the status of the $1 million earmarked for students. Her goal is to ensure the city does not lose out on any of these one-time funds. She made a motion to refer this to the finance department and administration. MOTION: Refer MOVER: Stephanie Smith SECONDER: Stephanie Martins RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

28. C0386-24 Resolution/s/ Councilor Stephanie Martins, Councilor Guerline Alcy Jabouin That the administration consider allocating part of the $700,000 of ARPA funds dedicated to businesses to create a loss of revenue assistance program to assist local small businesses recovering from COVID and affected by street construction closures Councilor Martins stated that small businesses are struggling and need support, with some having to borrow against their homes. She said the city has been sitting on $700,000 in economic recovery funds that will soon expire. On behalf of businesses, she requested the administration create an emergency loss revenue assistance program that is easy to access. Councilor Alcy Jabouin concurred, emphasizing the importance of distributing the money to the community rather than having to return it. Councilor Martins made a motion to refer this to the administration for an answer by the next meeting. MOTION: Refer MOVER: Stephanie Martins SECONDER: Stephanie Smith RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

29. C0387-24 Resolution/s/ Councilor Stephanie Martins, Councilor Guerline Alcy Jabouin That the administration provide an update on the names of the organizations that applied for ARPA funds and the current status before the funds expire Councilor Martins said a previous request yielded an explanation of the process where applicants also Served as panelists, which seemed problematic, but still did not provide a list of the organizations or application status. With the deadline approaching, she again asked for this information. Councilor Alcy Jabouin added that organizations are contacting councilors asking about their applications, but they have no answers to provide. Councilor Martins noted that other cities had dedicated staff to manage ARPA from start to finish, which may have been more efficient than Everett's use of a contractor. She made a motion to refer the item to the administration and CFO for an answer by the next meeting. MOTION: Refer MOVER: Stephanie Martins SECONDER: Michael Marchese RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

30. CO395-24 Resolution/s/ Councilor Holly D, Garcia, Councilor Robert J. Van Campen, & The Entire City Council In the interest of public health and Safety, that the Everett Housing Authority engage in more frequent extermination activities at Glendale Towers, and in all facilities operated by the Authority and raise greater awareness with residents about the need to raise rodent concerns in a more timely fashion Councilor Garcia said this is an Ongoing issue that several councilors have discussed with the housing authority. She shared a response indicating exterminators are on-site weekly, but treatments are hampered by some residents not preparing their units properly. The goal of the resolution is to encourage residents to report pest issues Promptly so infestations don't worsen, and to explore any additional Steps the housing authority can take. Councilor Garcia made a motion to refer the item to the housing authority and administration for an update at the December 9th meeting. Councilor Marchese seconded and Suggested using ARPA funds to replace mattresses, a potential source of bed bugs. Councilor Matewsky recounted the housing authority Spending over $100,000 on a major bed bug remediation effort in 2014 and stressed the importance of educating residents on prevention. Councilor Garcia said all councilors would be added as cosponsors. MOTION: Refer MOVER: Holly Garcia SECONDER: Michael Marchese RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.

Meeting Adjourned at 8:20PM MOTION: Adjourn MOVER: Michael Marchese SECONDER: = John Hanlon RESULT: Passed [0 TO 0] AYES: NAYS: AWAY:

The minutes record this vote as “Passed [0 TO 0]” with no names, which is how they show a vote taken without a roll call. Showing the result only.