July 9, 2024

“b. Question of approving a Boards and Commissions Email Record Retention Policy. In Select July 9, 2024 Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“c. Approval for a Special Permit request from the Boston Marathon Jimmy Fund Walk to take place on October 6, 2024, along Beacon Street. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“d. Question of approving the following two (2) Authorization to Hire Requests from the Finance Director: Deputy Treasurer (T11) Finance Assistant (C8) Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“e. Annual report submitted by the Indigenous People Celebration Committee. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“f. Annual report submitted by the Brookline Emergency Preparedness Committee. Town Administrator Carey announced that this item is a requirement of the state, it is a policy indicating what is stored and where in town related to hazardous waste materials. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“g. Approval of contract PW/24-22 "Parking Lot Improvements" with A&D Services in the amount of $77,518.55 for improvements to the parking lot at 124 Fisher Ave. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“h. Approval of contract PW/25-01 "Disposing of Leaves and Related Work" with Mayer Tree Service, Inc. in the amount of $260,840.00 for the removal and disposing of yard waste and other related work. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“i. Acceptance of a gift from the Simon family in the amount of $7,913.16 to the Fire Department. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“j. Question of approving PW/21-10 with Preferred Contractors, Inc. for FY25 Temporary Seasonal Refrigeration at Jack Kirrane Ice Rink in the amount of $123,037.25. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“k. Question of approving PW/23-02 with Argus Construction Corp. for FY25 Repairs and Installation of Chain Link Fencing in the amount of $104,390.00. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“l. Question of approving PW/24-01 with Park Landscape Associates, Inc. for FY25 Beacon Street and General Grounds Maintenance in the amount of $264.375.00. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“m. Question of approving PW/24-02 with Perez Landscaping for FY25 Skyline Park Maintenance in the amount of $47,370.00. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“n. Question of approving PW/23-01 with M. Neves, Inc. for FY25 General Maintenance of School Grounds in the amount of $112,240.40. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“o. Question of approving PW/23-03 with North-Eastern Tree Service, Inc. for FY25 Upkeep of Trees and Related Work in the amount of $407,020.00. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“p. Question of approving PW/23-04 with K5 Corporation for FY25 Pavement Markings in the amount of $133,445.00. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“q. Question of approving PW/24-03 with Dagle Electrical Contractors, Inc. for FY25 Traffic Signals and Emergency Streetlight Services in the amount of $48,680.00. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Ground Floor Commercial Incentive Standards Vote Discussion and possible vote on the Ground Floor Commercial Incentive Standards. Maria Morelli, Senior Planner, reviewed this is the final draft of the standard guidelines related to the development of ground floor commercial space. Board member Warren and others offered some revisions to the document. This is an innovative mechanism and they appreciate the input. Chair Greene added that this mechanism will support middle income and workforce renters by offering various rental rates. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“POSTPONED - Project Eligibility Letter Application for 429 Harvard Street 40B Continued discussion regarding a Select Board comment letter for the Project Eligibility Letter for 429 Harvard Street. It was noted that the developer withdrew the application at this time. Police General Orders Policies Chief Paster will review and request a vote on changes to the Police Department's General Orders to reflect the Massachusetts Police Accreditation Commission (MPAC) updated set of standards: GO 2.2 Absenteeism Sick Injured GO In Select July 9, 2024 5.2 Criminal Investigations GO 10.2 Responding to Individuals with Mental Health Conditions GO 14.1 Juvenile Operations GO 21.1 Communications GO 30.3 Use of Force GO 32.1 Victim-Witness Assistance GO 35.2 Motor Vehicle Pursuits Chief Paster added this is a new set of policies to get them into compliance with a new set of standards related to the accreditation process. Some of them are general updates due to changes in the process and technological advances. Some language changes reflect their own updates and processes. Chair Greene recommended reading these policies, particularly those dealing with mental health conditions and enforcement. The Board noted the importance of the force to be up-to-date on these changing policies. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“The Police Commissioners Advisory Committee, in collaboration with Chief Paster and the Police Department, will review and request a vote to revise Brookline Police Department General Order 24.1 Investigatory Stop and Frisk and Threshold Inquiry. Scott Ananian, member of the Police Commissioners Advisory Committee, viewed this as the next step in the committee's work. He flagged some significant changes in two areas of case law related to motor vehicle investigatory stops and changes to the report writing section. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Question of approving and submitting to the Advisory Committee, a Reserve Fund Transfer request in the amount of $493,953 from the School Department. School Administrators, Susan Givens, Deputy Superintendent for Finance, and Diane Johnson, Director of Finance, provided a PowerPoint on their reserve fund transfer request. They explained the original shortfall of over $1 million and the efforts taken to reduce that to the requested $493,953. Some of the driving factors were, changes in special revenue funds, special education expenses, transportation and depleted one-time revenues. They provided the budgetary process going forward that included tighter position controls, purchase order management and contract approval and oversight. There was also a discussion about using circuit breaker funds if the reserve fund was not available, acknowledging that it is not the best practice. The board asked if it would be possible to reduce the request further if they had additional time to review the books. In Select July 9, 2024 Approved to submit the request to the Advisory Committee Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Vote to reappoint the following candidates to Boards and Commissions: Chair Greene made the introduction to the reappointments. Board member Warren noted that an incumbent with a term up results in an open seat. The incumbent can reapply and so can others; however-it seems like there is some reluctance to apply against a long-term incumbent. He encouraged a diverse applicant pool for the towns' numerous boards and commissions. Building Commission Janet Fierman Nathan Peck Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Age-Friendly Cities Committee Carol Caro John Seay Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Transportation Board Nancy Moore Len Wholey Wendy Friedman Brian Kane Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Preservation Commission Richard Panciera Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Question of appointing seven members to the Fisher Hill West Uses Advisory Committee: Bernard Greene Carlos Ridruejo In Select July 9, 2024 Caryl Goodman Marilyn Tressel Steve Heikin Steve Sousa Michael Roper Chair Greene reviewed the proposed membership. The Fisher Hill West Uses Advisory Committee (the Committee) will make land use and potential disposition recommendations to the Select Board regarding the Town-owned Fisher Hill Avenue parcels at 110, 124, 150 Fisher Avenue and 146 Hyslop Road; formerly referred to as the Newbury College West Campus (the Fisher Hill West Site). This will be a public committee following a public process. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“Question of approving and authorizing the Town Administrator to sign an agreement between the Town and Brookline Interactive Group regarding support for use of public, educational, and government channels, facilities, programming and services. Brookline Interactive Group's Executive Director, Jessica Smyser, spoke on the Memorandum of Understanding. The MOU outlines the work that they do with an appendix on how they support Brookline's hybrid meetings. She reviewed how they are mainly supported by the fees from the large cable companies and the challenges with their cable subscribers decreasing. She spoke briefly about that renegotiating process. The challenge and task are finding alternative sources of revenue which they are working on. That includes seeking grants and expanding on revenue-generating programs. Approved Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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“In Select July 9, 2024 Aye: Bernard Greene, John VanScoyoc, Mike Sandman, Paul Warren, David Pearlman.”

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