MassVoter.com← Boxborough Select BoardBoxborough Select Board · 2024–2025 Board · Regular meeting
November 25, 2024
11 recorded votes, 0 with disagreement.
Sources: Official minutes (PDF) · Agenda
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Note on these minutes: The attendance list does not include Priya Sundaram, who is counted absent.
Present: Kristin Hilberg, Robert Stemple, David McKiernan, Wesley Fowlks
Absent: Priya Sundaram
Every vote, in order
a. Action: Authorize stand in Board Clerk
Appoint Bob Stemple as Temporary Clerk for tonight's meeting
Chair Hilberg moved to appoint Bob Stemple as Temporary Clerk for tonight's meeting. Seconded by Member Fowlks. Vote: Approved: 4-0-0.
From the minutes
“Chair Hilberg moved to appoint Bob Stemple as Temporary Clerk for tonight's meeting. Seconded by Member Fowlks. Vote: Approved: 4-0-0..” (Motion: Hilberg, second: Fowlks)
b. Action: Authorize $1,132,000 Bond Anticipation Note (BAN)
Approve the sale of the $1,132,000 General Obligation Bond Anticipation Note of the Town dated December 5, 2024, and payable December 4, 2025, to Fidelity Capital Markets, a division of the...
Member Fowlks moved to approve the sale of the $1,132,000 General Obligation Bond Anticipation Note of the Town dated December 5, 2024, and payable December 4, 2025, to Fidelity Capital Markets, a division of the National Financial Services, LLC at par and accrued interest if any, plus a premium of $8,693.76; Further, that in connection with the marketing and sale of the notes, the preparation and distribution of a notice of sale and preliminary official statement dated November 13, 2024, and final official statement dated November 20, 2024, each in such form as may be approved by the Town Treasurer be hereby ratified, confirmed, voted, and approved. Seconded by Member McKiernan. Vote: Approved: 4-0-0.
From the minutes
“Member Fowlks moved to approve the sale of the $1,132,000 General Obligation Bond Anticipation Note of the Town dated December 5, 2024, and payable December 4, 2025, to Fidelity Capital Markets, a division of the National Financial Services, LLC at par and accrued interest if any, plus a premium of $8,693.76; Further, that in connection with the marketing and sale of the notes, the preparation and distribution of a notice of sale and preliminary official statement dated November 13, 2024, and final official statement dated November 20, 2024, each in such form as may be approved by the Town Treasurer be hereby ratified, confirmed, voted, and approved. Seconded by Member McKiernan. Vote: Approved: 4-0-0..” (Motion: Fowlks, second: McKiernan)
Authorize, execute, and deliver a significant events disclose undertaking in compliance with SCC Rule 15C 2-12, in such form as may be approved by Bond Council to the Town which undertaking shall...
Member Stemple moved to authorize, execute, and deliver a significant events disclose undertaking in compliance with SCC Rule 15C 2-12, in such form as may be approved by Bond Council to the Town which undertaking shall be incorporated by reference in the notes for the benefit of the holders of the note from time to time. Seconded by Member Fowlks. Vote: Approved: 4-0-0.
From the minutes
“Member Stemple moved to authorize, execute, and deliver a significant events disclose undertaking in compliance with SCC Rule 15C 2-12, in such form as may be approved by Bond Council to the Town which undertaking shall be incorporated by reference in the notes for the benefit of the holders of the note from time to time. Seconded by Member Fowlks. Vote: Approved: 4-0-0..” (Motion: Stemple, second: Fowlks)
Authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as Town Treasurer and Bond Council deem...
Member Stemple moved to authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as Town Treasurer and Bond Council deem sufficient, or if such procedures are currently in place, to review and update said procedures in order to monitor and maintain the tax exempt status of the notes and to comply with relative security laws. Seconded by Member Fowlks. Vote: Approved: 4-0-0.
From the minutes
“Member Stemple moved to authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as Town Treasurer and Bond Council deem sufficient, or if such procedures are currently in place, to review and update said procedures in order to monitor and maintain the tax exempt status of the notes and to comply with relative security laws. Seconded by Member Fowlks. Vote: Approved: 4-0-0..” (Motion: Stemple, second: Fowlks)
Any certificates or documents relating to the notes, collectively "The Documents," may be executed in several counterparts, each of which shall be regarded as an original and all of which...
Member Stemple moved that any certificates or documents relating to the notes, collectively "The Documents," may be executed in several counterparts, each of which shall be regarded as an original and all of which constitute one and the same document. Delivery of an executed counterpart of a signature page to a document by electronic e-mail in a PDF file or by other electronic transmission cell shall be effective, as delivery of a manually executed counterparts signature page to such document and electronic signatures on any of the documents shall be deemed original signatures for the purpose of the documents and all matters relating thereto having the same legal effect as original signature. Seconded by Member Fowlks. Vote: Approved: 4-0-0.
From the minutes
“Member Stemple moved that any certificates or documents relating to the notes, collectively "The Documents," may be executed in several counterparts, each of which shall be regarded as an original and all of which constitute one and the same document. Delivery of an executed counterpart of a signature page to a document by electronic e-mail in a PDF file or by other electronic transmission cell shall be effective, as delivery of a manually executed counterparts signature page to such document and electronic signatures on any of the documents shall be deemed original signatures for the purpose of the documents and all matters relating thereto having the same legal effect as original signature. Seconded by Member Fowlks. Vote: Approved: 4-0-0..” (Motion: Stemple, second: Fowlks)
Each member of the Select Board, the Town Clerk, and the Town Treasurer be and hereby are authorized to take any and all such actions and execute and deliver such certificates, receipts, or other...
Member Stemple moved that each member of the Select Board, the Town Clerk, and the Town Treasurer be and hereby are authorized to take any and all such actions and execute and deliver such certificates, receipts, or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the ongoing votes. Seconded by Member Fowlks. Vote: Approved: 4-0-0.
From the minutes
“Member Stemple moved that each member of the Select Board, the Town Clerk, and the Town Treasurer be and hereby are authorized to take any and all such actions and execute and deliver such certificates, receipts, or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the ongoing votes. Seconded by Member Fowlks. Vote: Approved: 4-0-0..” (Motion: Stemple, second: Fowlks)
c. Action: Special Town Meeting (STM) possible reschedule
Reschedule Special Town Meeting from February 10, 2025, to March 18, 2025
Chair Hilberg moved to reschedule Special Town Meeting from February 10, 2025, to March 18, 2025. Seconded by Member McKiernan. Vote: Approved: 4-0-0.
From the minutes
“Chair Hilberg moved to reschedule Special Town Meeting from February 10, 2025, to March 18, 2025. Seconded by Member McKiernan. Vote: Approved: 4-0-0..” (Motion: Hilberg, second: McKiernan)
d. Action: Town Administrator's annual performance evaluation extension
Extend the finalization of the Board's Town Administrator's annual evaluation to as late as the end of January 2025, due to a Board member being out of the country for all of November 2024 and...
Chair Hilberg moved to extend the finalization of the Board's Town Administrator's annual evaluation to as late as the end of January 2025, due to a Board member being out of the country for all of November 2024 and part of December 2024. Seconded by Member McKiernan. Vote: Approved: 4-0-0.
From the minutes
“Chair Hilberg moved to extend the finalization of the Board's Town Administrator's annual evaluation to as late as the end of January 2025, due to a Board member being out of the country for all of November 2024 and part of December 2024. Seconded by Member McKiernan. Vote: Approved: 4-0-0..” (Motion: Hilberg, second: McKiernan)
e. Action: Close the Special Town Meeting warrant
Close the Special Town Meeting Warrant
Chair Hilberg moved to close the Special Town Meeting Warrant. Seconded by Member Stemple. Vote: Approved: 4-0-0. 4.
From the minutes
“Chair Hilberg moved to close the Special Town Meeting Warrant. Seconded by Member Stemple. Vote: Approved: 4-0-0. 4..” (Motion: Hilberg, second: Stemple)
4. Minutes
Approve the November 13, 2024, meeting minutes as amended
Chair Hilberg moved to approve the November 13, 2024, meeting minutes as amended. Seconded by Member Stemple. Vote: Approved: 4-0-0. 5.
From the minutes
“Chair Hilberg moved to approve the November 13, 2024, meeting minutes as amended. Seconded by Member Stemple. Vote: Approved: 4-0-0. 5..” (Motion: Hilberg, second: Stemple)
5. Select Board and Town Administrator's Office reports and updates
Adjourn
Member Fowlks moved to adjourn at 7:53pm. Seconded by Member McKiernan. Vote: Approved: 4-0-0.
From the minutes
“Member Fowlks moved to adjourn at 7:53pm. Seconded by Member McKiernan. Vote: Approved: 4-0-0..” (Motion: Fowlks, second: McKiernan)
From the Boxborough Select Board’s official minutes, posted in the town’s Agenda Center (Select Board). We check every vote against the Select Board members present and quote the exact wording. MassVoter never grades or scores officials. Photos: Town of Boxborough Select Board page (named group photo, LCTV) — Sam Anderson, Priya Sundaram, Wes Fowlks, Bob Stemple and Kristin Hilberg. Cropped by MassVoter. Former members show initials.
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