MassVoter.com← Ayer Select BoardAyer Select Board · 2023–2024 Board · Regular meeting
May 16, 2023
9 recorded votes, 0 with disagreement.
Sources: Official minutes (PDF) · Agenda
A monthly email on what it voted on, starting in November.
Attendance
Present: Jannice L. Livingston, Shaun C. Copeland, Scott A. Houde
Absent: None
Every vote, in order
Approval of Meeting Agenda
Approve the meeting agenda
Motion: A motion was made by S. Houde and seconded by S. Copeland to approve the meeting agenda. Motion passed 3-0.
From the minutes
“Motion: A motion was made by S. Houde and seconded by S. Copeland to approve the meeting agenda. Motion passed 3-0..” (Motion: Houde, second: Copeland)
Approval of Meeting Agenda
Motion: A motion was made by S. Copeland and seconded by S. Houde that-the Select Board vote to approve the sale of $6,095,803 4.50 percent General Obligation Bond Anticipation Note dated May 25, 2023 and payable to Jefferies, LLC. at par and accrued interest, if any, plus premium of $23,407.89. The following vote will be signed by the Clerk and incorporated into the meeting minutes, as presented in this meeting: to approve the sale of $6,095,803 4.50 percent General Obligation Bond Anticipation Notes (the "Notes") of the Town dated May 25, 2023, and payable October 12, 2023, to Jefferies LLC at par and accrued interest, if any, plus a premium of $23,407.89. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated May 3, 2023, anda final Official Statement dated May 10, 2023, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver a significant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the Notes from time to time. Further Voted: that we authorize and direct the Town Treasurer to establish post issuance feder
From the minutes
“Motion: A motion was made by S. Copeland and seconded by S. Houde that-the Select Board vote to approve the sale of $6,095,803 4.50 percent General Obligation Bond Anticipation Note dated May 25, 2023 and payable to Jefferies, LLC. at par and accrued interest, if any, plus premium of $23,407.89. The following vote will be signed by the Clerk and incorporated into the meeting minutes, as presented in this meeting: to approve the sale of $6,095,803 4.50 percent General Obligation Bond Anticipation Notes (the "Notes") of the Town dated May 25, 2023, and payable October 12, 2023, to Jefferies LLC at par and accrued interest, if any, plus a premium of $23,407.89. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated May 3, 2023, anda final Official Statement dated May 10, 2023, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver a significant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the Notes from time to time. Further Voted: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Notes and to comply with relevant securities laws. Further Voted: that any certificates or documents relating to the Notes (collectively, the "Documents"), may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by electronic mail in a ".pdf" file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures, Further Voted: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. Motion passed 3- 0..” (Motion: Copeland, second: Houde)
Dan Van Schalkwyk, Director, Department of Public Works
Approve the easement agreement as presented
Motion: A motion was made by S. Houde and seconded by J. Livingston to approve the easement agreement as presented. Motion passed 3-0.
From the minutes
“Motion: A motion was made by S. Houde and seconded by J. Livingston to approve the easement agreement as presented. Motion passed 3-0..” (Motion: Houde, second: Livingston)
Town Manager's Report - Administrative Update/Review of Town Warrant(s)
Appoint Ms. Mary Markham to the COA for a term to expire on June 30, 2024
Motion: A motion was made by S. Copeland and seconded by S. Houde to appoint Ms. Mary Markham to the COA for a term to expire on June 30, 2024. Motion passed 3-0.
From the minutes
“Motion: A motion was made by S. Copeland and seconded by S. Houde to appoint Ms. Mary Markham to the COA for a term to expire on June 30, 2024. Motion passed 3-0..” (Motion: Copeland, second: Houde)
Appoint the individuals as presented by the Town Manager to the Senior Center/Community Center Building Committee
Motion: A motion was made by S. Copeland and seconded by S. Houde to appoint the individuals as presented by the Town Manager to the Senior Center/Community Center Building Committee. Motion passed (3-0).
From the minutes
“Motion: A motion was made by S. Copeland and seconded by S. Houde to appoint the individuals as presented by the Town Manager to the Senior Center/Community Center Building Committee. Motion passed (3-0)..” (Motion: Copeland, second: Houde)
Approve the Policy for Disposition of Town of Ayer Surplus Tangible Supplies as presented for signature by the Board
Motion: A motion was made by S. Houde and seconded by S. Copeland to approve the Policy for Disposition of Town of Ayer Surplus Tangible Supplies as presented for signature by the Board. Motion passed 3-0.
From the minutes
“Motion: A motion was made by S. Houde and seconded by S. Copeland to approve the Policy for Disposition of Town of Ayer Surplus Tangible Supplies as presented for signature by the Board. Motion passed 3-0..” (Motion: Houde, second: Copeland)
Approval of Meeting Minutes
Approve the meeting minutes from April 4, 2023 and May 2, 2023
Motion: A motion was made by S. Houde and seconded by S. Copeland to approve the meeting minutes from April 4, 2023 and May 2, 2023. Motion passed 3-0.
From the minutes
“Motion: A motion was made by S. Houde and seconded by S. Copeland to approve the meeting minutes from April 4, 2023 and May 2, 2023. Motion passed 3-0..” (Motion: Houde, second: Copeland)
Reorganization of the Select Board
Have S. Houde serve as Chair; J. Livingston serve as Vice-Chair; and S. Copeland serve as Clerk
Motion: A motion was made by S. Copeland and seconded by S. Houde to have S. Houde serve as Chair; J. Livingston serve as Vice-Chair; and S. Copeland serve as Clerk. Motion passed 3-0.
From the minutes
“Motion: A motion was made by S. Copeland and seconded by S. Houde to have S. Houde serve as Chair; J. Livingston serve as Vice-Chair; and S. Copeland serve as Clerk. Motion passed 3-0..” (Motion: Copeland, second: Houde)
Adjournment
Adjourn
Motion: A motion was made by S. Houde and seconded by S. Copeland to adjourn at 7:28 PM. Motion passed 3-0.
From the minutes
“Motion: A motion was made by S. Houde and seconded by S. Copeland to adjourn at 7:28 PM. Motion passed 3-0..” (Motion: Houde, second: Copeland)
From the Ayer Select Board’s official minutes, posted in the town’s Agenda Center (2025 on) and Document Center (Agendas, Minutes and Packets › Minutes › Select Board, 2018–2024). We check every vote against the Select Board members present and quote the exact wording. MassVoter never grades or scores officials. Photos (the town’s website has no Select Board photos): stills from Ayer Public Access Corporation (APAC) videos — Chris Tavares (June 24, 2026 Select Board meeting, behind his nameplate), Jannice Livingston (August 31, 2026 Select Board meeting, behind her nameplate) and Shaun Copeland (APAC’s “Scout Finds Out” episode titled with his name, about 2019–20). Cropped by MassVoter. Former members show initials.
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